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AODocs

Your AI is only as good as what it reads

Get fast, reliable responses at scale, sourced only from controlled documents.

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Veolia
Airbus
Turner Industries
Google
Whirlpool
Waymo

The AI Enterprise Search Problem

2.5 hours

spent each day searching for information by knowledge workers (*)

64%

of employees recreate documents they can't find (**)

60%

of the time, chatbots confidently cite wrong information (***)

Sources: * IDC Research ** Adobe survey, 2023 *** Tow Center study, 2025

AI Assistant key features

Complex Questions? Immediate Trusted Answers

Boost productivity by instantly getting precise answers that you can trust from complex documents. Let AIDA leverage your controlled information from legal documents, financial reports, technical documentation, supplier documentation or SOPs.

Multi-lingual Document Translation

Fuel productivity with precise, consistent, and context-aware AI translations that maintain document structure and terminology. Boost your compliance and market expansion through reliable, fast localization of contracts, invoices, NDAs, or marketing materials.

Instant, Accurate Summaries

Free your team to focus on high-value tasks with fast, accurate, and comprehensive summaries powered by AIDA—your trusted AI assistant—leveraging up-to-date SOPs, RFPs, contracts, claims, and more.

Effective AI search starts with controlled documents

Reliable and comprehensive

Process your documents reliably and at scale with an end-to-end AI solution from document repository to chatbot. Integrate our AI services API easily with your own chat interface, or with your business applications.


Easy and fast

Accelerate your business with robust AI assistants that are ready to use within minutes of deployment and provide instant accurate answers based on your business-critical documents that are most up-to-date and validated.


Secure

The AI Assistant can use your company's approved Large Language Model to process your information, and respects your company's security constraints such as your network landing zone, API gateways, private AI hosting, and more.


User-focused

Provide your users with trusted information, based on their specific context and respecting access permissions. Rest assured: AODocs AI assistant's answers are always grounded in your controlled documents.


Frequently asked questions

Can a document management system reduce AI hallucinations?

Yes! Not by making the model smarter, but by controlling what it reads and proving where answers come from. Hallucinations thrive when an AI guesses from stale training data or retrieves obsolete files. A governed DMS grounds every answer in the current, approved version (retrieval-augmented generation), restricts retrieval to what each user may access, and links every response back to its source. The model's limits remain; the answers become verifiable.

What is the difference between AIDA and AODocs AI Process Automation?

They serve two different needs on the same governed base. AIDA, the AODocs Intelligent Document Assistant, serves people: it answers questions, summarizes, and translates, using retrieval-augmented generation grounded strictly in the documents each user is allowed to see. AI Process Automation serves workflows: it classifies incoming documents, extracts their data, and routes them through formal processes, with a human confirming the result. In short: AIDA reads for you; AI Process Automation processes for you.

What should you verify when a DMS includes AI?

Verify which document states the AI can retrieve and whether retrieval respects the requesting user's permissions. Test a question that a superseded revision would answer incorrectly, then inspect the cited sources. Approval-state and version controls govern the available source material; they do not by themselves establish that every generated answer is correct.

Why does AI give wrong answers on company documents?

Because most corporate repositories feed it conflicting inputs: duplicates, obsolete drafts, expired policies, and documents the user should not even see. A language model answering from that corpus will confidently cite the wrong version. Governance fixes the retrieval side: one identified version in force, explicit statuses, metadata, and permissions. When the AI can only read current, approved, access-controlled documents, its answers inherit that reliability, the discipline AODocs enforces before any model is involved.

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