How MediaNews Group cut contract processing time by 40% with AODocs AI

How MNG cut contract processing time by 40% with AODocs AI

One of the largest local news publishers in the United States, MediaNews Group (MNG) manages thousands of contracts across dozens of regional offices. Fragmented repositories, rigid legacy CLM tools, and manual approval bottlenecks impacted the procurement team’s productivity.

Using AODocs’ AI-powered document management, MNG has eliminated hours of manual work, reduced contract management cycle times by 40%, boosted decision-making speed and confidence, and freed senior leaders from approval queues to focus on high-value work.

Solutions

Centralized, AI-Powered Contract Repository

AODocs brought order and clarity to MNG's contract management with a centralized, searchable repository built directly inside Google Drive. AI-assisted search combines keywords and document properties to surface the right contract instantly, even in complex scenarios like active litigation, while eliminating the naming conventions inconsistencies that plagued the previous system.

Intelligent Renewal Alerts Across the Portfolio

With ~2,500 active contracts across its portfolio, missing a renewal or expiration date is not an option for MNG. AODocs monitors each agreement and triggers accurate, timely alerts so the right people can take action, including after a regional acquisition in Texas, where AODocs AI automatically identified and categorized contracts approaching renewal across departments.

Faster and Clearer Workflows with AI Metadata Extraction

AODocs automates the most tedious steps in MNG's contract lifecycle: AI extracts key metadata directly from PDF contracts, converts documents to Google Docs, populates cover sheets automatically, and routes agreements for signature via Adobe Sign integration. What used to be a cumbersome, multi-step manual process is now a streamlined, nearly hands-free workflow.

Seamless Fit with Existing Google Workspace Habits

Using AODocs did not require MNG to abandon the tools its teams already knew. The solution was designed to feel like a natural, more powerful extension of Google Workspace, lowering the learning curve and accelerating adoption across MNG's decentralized, multi-property structure, where each business unit manages its own vendor relationships independently.

Wins and Results

40% Reduction in Contract Management Cycle Time

From intake to signature, MNG's end-to-end contract process is dramatically faster, saving operational costs across the organization every year. Executives who previously navigated a complex multi-step submission process now send a single email. AODocs handles the rest.

Faster Dispute Resolution

When a vendor dispute arises, MNG's team can surface relevant contract terms in minutes rather than hours, thanks to AIDA, AODcos' AI Assistant, thus strengthening their negotiating position, enabling faster, more confident decisions, and reducing legal exposure.

From Scattered Files to a Single, Scalable Source of Truth

MNG's ~2,500 contracts are now organized, consistently tagged, and instantly searchable, giving legal, procurement, and finance teams the visibility they need to act decisively. When MNG acquired a new regional property in Texas, AODocs AI immediately catalogued and categorized incoming contracts by department and renewal date, making integration seamless and risks visible from day one.