Apave, an international risk assessment specialist, used AODocs’ third-generation Document Management platform to automate recruitment and onboarding workflows. The solution helped reduce employee churn by four percentage points while ensuring compliance. According to Apave’s HR Project Development Manager, over a thousand managers worldwide rely on AODocs today.
Siloed workflows = Slowed-down growth
As a fast-growing global professional service provider, recruiting and onboarding efficiently and fast are mission critical for Apave. When the company recruited 2,000 new employees annually over three years, it faced disorganization and siloing in its hiring processes, onboarding workflows, and training practices.
Fragmented practices = Less candidates, poorer quality
As each worldwide agency had its disparate way of doing things, candidate recruitment and new employee integration lacked consistency across departments and teams. Apave’s HR department faced a double risk: shrinking candidate pool and diminishing quality of job seekers.
The better-than-before onboarding led to a faster ready-for-action training path for new employees. Thanks to a shorter “ramp time” – that crucial period between an employee’s first day and the day they become fully productive – Apave saved money and time for itself and its clients.
The company’s employee churn rate decreased by up to four percentage points. This boost to workforce retention saved time and money, and improved the work culture.
AODocs enabled Apave’s HR team to consolidate and improve the candidate experience based on a clearly defined integration path.
With easier, faster and more secure recruitment and onboarding, managers invest their freed-up time in added-value activities such as training.
The third-generation Document Management System has been adopted and used by a thousand managers company-wide, boosting communication and collaboration across dozens of countries, teams and risk assessment projects.
Apave is now looking into the potential that AODocs’ reliable Generative AI capabilities might bring with its smart assistant, applied only to the right documents and intelligent processing from various non-structured data sources.
AOdocs is fully integrated into our managers' practices. It means better recruitment, better onboarding, and even better employee loyalty. It also means we can invest time in training and recruitment.
If I had to summarize, AOdocs is an intuitive, self-supporting, and, therefore, agile tool.
Before AODocs: Apave’s need for clarity and consistency in HR processes
Apave, a global leader in risk assessment, faced a major hurdle: its HR processes were all over the map. With 2,000 new hires annually, the recruitment and onboarding process saw each department following its own playbook. The result? A candidate experience that was neither smooth and efficient for the company’s managers nor simple and engaging for new hires.
The fragmented approach didn’t just slow things down—it impacted the quality of candidates. Without a unified process, HR juggled inconsistent practices.
Solution: New-found flexibility and control with an intuitive and actionable DMS
Enter AODocs, the third-generation document management platform. From the get-go, it was clear this wasn’t just another tool. Setting it up was quick, and introducing it to 1,000 managers felt seamless. Why? Its intuitive, user-friendly interface.
Managers could easily map out each hiring process step, from posting jobs to onboarding new team members. Automated notifications meant no more guesswork—everyone knew what to do and when to do it. Plus, with robust access controls, only the right people could view sensitive data, ensuring compliance and peace of mind.
On top of that, continuous updates and auto-upgrades removed the need for lengthy IT interventions.
Benefits: Streamlined success and future potential
With AODocs in place, Apave’s HR team hit their stride. Processes were no longer scattered but unified. Candidates now enjoyed a smoother, faster and better-defined onboarding experience, which led to more content hires. Ramp time decreased and employees became fully productive faster. Ultimately, employee churn rate was down by four percentage points, saving the company invaluable resources such as time and money.
Géraldine Vincent, Apave’s HR Project Development Manager, summed it up perfectly:
“We harmonized our process. Users are alerted at the right time and know exactly where they stand. Above all, AODocs has enabled us to streamline, secure, and communicate.”
The benefits didn’t stop there. Company-wide adoption boosted collaboration across teams and regions. Managers, freed from the burden of administrative tedium, focused on value-added activities like training. Looking ahead, Apave is exploring AODocs’ Gen AI capabilities to extract and summarize unstructured data and the use of smart assistants deployed only on the right information.
In Géraldine’s words:
“AODocs is fully integrated into our managers’ practices. This means better recruitment, better onboarding, and even better employee loyalty.”
Apave is an international group specializing in risk management with more than 150 years of experience.
Our 14,000 employees work on regulatory and non-regulatory assignments related to risk management. Apave offers services and expertise in five areas: inspection, training, tests-measurements, certification and labelling, consulting and technical support.
Whether it relates to personal safety, site safety and compliance, environmental safety or digital security, Apave’s mission is to be a trusted third party for its customers at all times.
See what AODocs can do for your company, let's connect
